Your documents are safe, your procedures are more streamlined.
Businesses and companies are suffering from two issues:
Businesses and companies face two main challenges: managing documents (both paper and electronic) securely and efficiently, and managing daily operations smoothly while under supervision and control (such as processing customer requests, managing forms, and handling transactions and procedures between different departments).
Integrated Administrative Communication and Electronic Archiving Solution
Discover the main features of the integrated X script
Letters and Correspondence
Management and registration of all outgoing and incoming correspondence and communications, providing archiving, preservation, search, and review mechanisms, for the complete preservation of correspondence and communication information and facilitating access to any letter, no matter how old, to protect against the risks of losing paper assets and to facilitate sharing among users.
Flexible Automatic Numbering
Creating automatic reference numbers for each letter to facilitate access at any moment, which are non-repetitive and unchangeable, with easy control over the format and sections of the numbering.
Barcode Generation and Printing
Generating a barcode for printing or through direct creation on the attachments, containing the reference number of the letter, to facilitate access to it or automatic reading.
Wide range of information
Registration for a wide range of information related to letters covering the subject, description, sending and receiving parties, and more, with the possibility of creating new fields.
Scanning and Archiving Correspondences
Archiving the letter electronically through scanning, which includes an image editor, or uploading the file directly. Additional attachments related to the letter can be added later.
Referrals, credits, and process flow
Management of referrals on documents, transactions, and correspondence between different departments, as well as managing and recording the required procedures and approvals, and notifying the relevant users.
Referral and Receipt Notifications
With each referral, the referred user is notified of a new referral, and upon opening it, the user acknowledges receipt, and the time is recorded, along with notifying the referrer.
Followers
The system provides a mechanism to add users as followers, similar to the CC feature in email, who in turn receive notifications of any updates on the transaction.
Transaction Case Management
Different transaction statuses to track open, suspended, closed, and overdue transactions, with the specification of due dates and the authority to move transactions between different statuses.
Transaction Types Management
Creating different types of transactions and setting rules and default values for each type, along with the departments and users responsible for them, and the automatic referral entities for them.
Tasks and Procedures
The task system enables the creation, management, and tracking of daily tasks required from users, whether related to transactions and documents or others. It also provides various mechanisms for detailed notifications and follow-ups.
1
Advanced Scanner
Documents can be added by uploading or scanning from the system. The scanner includes an image editor and other advanced options such as support for automatic delimiter recognition.
2
Fast browsing
Browse files directly from the system without the need to download them. Supported files include pdf, basic Office suite files, images, and media files.
3
Releases
Management of different versions of a single document, allowing for the preservation of old copies without duplicating files or losing them, while controlling the main version.
4
Information and Indexing Cards
A flexible mechanism for designing information cards and various fields to be added to documents, and then entering (indexing) the related information to enhance future searches.
5
Optical Character Recognition (OCR)
OCR engine for scanning attachments and extracting text from image files in both Arabic and English, for indexing and later use in searches.
6
like the operating system
Document management resembles operating systems to facilitate use, such as building a folder tree for each cabinet, and supporting copying, moving, and deleting through the recycle bin,
Fast, Easy, and Flexible
A framework designed for everyone, with modern web standards
Notifications and Alerts
The X script notifies and alerts users about important events within the system, or reminds them of due dates for various items such as tasks, through different channels: email, the system, SMS.
Fast and smart search and OCR
The system uses an advanced search engine that can search using many diverse filters and combine them to easily and quickly access any item. The system also provides the option to use OCR for optical character recognition to enhance the search process.
Monitoring and Reporting Dashboard
Each user has a Dashboard with statistics and information, along with an internal mailbox. This includes a section for various reports that provide an overview of the system and user performance.
Integration with electronic fax
The electronic fax add-on provides a connection with electronic fax systems so that faxes can be received directly on the system for greater control and to facilitate users' tasks.
Multiple languages and calendars
The system supports Arabic and English, as well as both calendars: Gregorian and Umm al-Qura, allowing the user to customize their interface according to their needs.
API (Application Programming Interface)
The system provides a standard RESTful JSON API so that other systems, such as ERP systems, can easily integrate with it.
Control
Flexible permission system with levels and management for user groups, and support for automatic permissions by defining the functional structure
Observe
Monitoring all system elements and recording all activities and modifications made by users on the various elements